Administration, Registration & Examination department registers students for different academic programs and courses. Department handles manages new students as well as continuing students;
1.New Students : The registration department registers a new student after submission of documents specified in the the admission requirements and registration checklist.
The registration file is reviewed for verifying the fulfillment of documents and if a candidate does not fulfill the basic entry requirement as per the registration checklist, the admission will be rejected as per the SUC Admissions policy. Upon completion of registration of a candidate, an admission kit is issued to the enrolled students.
2. Continuing Students: Continuing Students will be registered as per their Graduation plan.
STUDENT PORTAL MANAGEMENT
Registration department will issue Username and Password for portal to new students. Department is responsible for updating Student Invoices, graduation plan and enrolled subject details on portal. All the content of student portal is managed by Registration Department.
The registration department is also responsible for creation, maintenance, and disposal of documents and information pertaining to the students.
The documents being maintained in SUC will normally fall in three categories viz:
1. Administrative records
2. Academic records
3. Financial records
As per policy of the SUC each of the above maintained separately and department ensures complete privacy of these documents.
The administration department is responsible for orientation program for the Undergraduate and Gradiuate students. The orientation program is to facilitate the new students to understand the policy procedure of SUC and settle down comfortably into the new environment. For continuing students the orientation program is focusing on how to attain good standing in academics. It will also guide the students to qualify for accelerated programs. For the final semester the orientation is focusing on graduation requirements and planning of their future carriers. It also makes them aware about the developing soft skills, preparing CV and the importance of PSDP.
SCHEDULE & CALENDAR MANAGEMENT
Academic Calendar & Academic Check List :
Administration department prepares academic calendar before start of the academic year which incorporates the schedule of all the academic, activities including examination dates, events, submission deadlines, reviews, vacations and inter-semester breaks. It acts as a guideline for all the departments, faculty, staff and students to plan out their activities and execute as per the calendar.
The administration department is managing and preparing the class schedule, faculty schedules and list of the courses offered during the semester. Class schedule contains the details such as class room, faculty member name, batch and the course name. The faculty schedule contains the detail of the no. of courses to be taught by each faculty member during the semester. It contains the details such as degree program, course name, credit hours, days and total sessions.
The Administration department also prepares the Academic & Academic advisor /mentor checklist to monitor the progress of Academic and Academic Advisory/mentor activities as per the schedule. It contains the details of activities, the time schedules and the person responsibilities.
The Examination Department will make arrangements for the conduct of Mid Term and End Term examinations. Department will prepare list of Invigilators and administrators and communicate all duty allocation to relevant departments and staff members. Department is responsible for Hall ticket preparation and distribution to students.
The department is responsible for examination paper formatting and complete quality check process. It is the responsibility of the department to complete all mitigation and Re-sit examination formalities.
The examination department is responsible for compiling and publishing the results. Department will call for Result board meeting and get approvals to publish the results. All student appeals regarding results are processed by the examination department.
MANAGING STUDENT DISCIPLINE
Administration department is responsible to manage student's discipline at SUC.
Any violation of the code of conduct as specified in the student handbook is liable for punishment. Some of the specific violations which is handled by Administration department are :
Any misbehavior or misconduct, which may distort the image of the SUC.
Misconduct in classroom, computer lab, or library.
1. Any insult to faculty or staff members.
2. Any damage to SUC property.
3. Any misconduct during exams.
4. Moving around as couples.
5. Dress code
In order to make fair decisions on any misconduct/ misbehavior or violation of a student, as per SUC Policy a disciplinary committee called Disciplinary Action Committee (DAC) will be formed. The administration department will present the case to the committee at the time of meeting /hearing.